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Marketing Administrator

Department: Communications

Reporting to: Marketing Co-ordinator

Location: Cardiff

Job purpose

  • To support Finance Wales’ communications team in delivering Finance Wales’ business plan and marketing strategy. 
  • To provide administrative support to the team for range of activities.
  • To keep the company’s target market database up to date. 
  • To publish approved content on the websites to ensure they are well maintained.
  • To develop relationships with a range of internal and external stakeholders, including relevant suppliers.

Main Duties and Responsibilities

  • To input and accurately maintain contact details in Finance Wales’ target market database on CRM.
  • To co-ordinate the production business cards.
  • To publish approved content on the Group’s web sites, third-party online directories and other outlets.
  • To create and update CRM records for the Group’s sponsorship, events, hospitality, memberships and subscriptions; create badges and gather post-event feedback.
  • To update the intranet sponsorship and events calendar; liaise with  Central Services regarding hotel bookings; credit card payments as well as with organisers regarding catering and equipment hire.  
  • To monitor the communications inbox and respond to enquiries.
  • To assist with the production of xénos’ investment bulletin.
  • To monitor stocks of the Group’s stationery, liaising with staff and suppliers to order/reorder.
  • To raise and process departmental purchase orders, co-ordinating all paperwork, payments and resolve any queries/issues.
  • To undertake the team’s administration and filing, including arranging meetings and liaising with central services.
  • Other duties as requested by members of the communications team to achieve deadlines and team goals.
  • Any other task as may be defined by the head of communications to meet the operational needs of the department.

Knowledge, Skills, Abilities and Experience - Essential 

  • Ability to work on own initiative and to prioritise and achieve deadlines.
  • Accuracy and attention to detail.
  • Ability to communicate and deal effectively with a range of people at all levels.
  • Excellent written and verbal communication.
  • Ability to assimilate, organise and present information accurately and effectively.
  • Strong analytical, administrative and organisational skills with great attention to detail.
  • A good understanding of the way in which web sites operate.
  • Experience working with different stakeholders, external agencies and suppliers.
  • Self-motivated with a flexible attitude to work and the ability to multi-task.

Knowledge, Skills, Abilities and Experience - Desirable 

  • Demonstrable private sector experience, having worked in a similar role.
  • Experience of using content management schemes.
  • Good presentation skills.
  • An understanding of business.
  • A marketing qualification.
  • Ability to speak Welsh.
  • Full driving licence.
  • IT literate to include the use of CRM, content management systems, Microsoft Outlook, Word, Excel, PowerPoint. 

Application form


Apply now

To apply send your application form to: recruitment@financewales.co.uk